HqO https://www.hqo.com/ Make the workplace a human place. Wed, 29 Apr 2026 16:30:01 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 https://www.hqo.com/wp-content/uploads/2021/12/favicon-1.png HqO https://www.hqo.com/ 32 32 The Numbers Behind Tenant Churn https://www.hqo.com/resources/blog/the-numbers-behind-tenant-churn/ Mon, 04 May 2026 13:59:11 +0000 https://www.hqo.com/?p=19975 Reading Time: 3 minutesMost CRE portfolios don't measure tenant churn until it's already happened. Here's what the research says about why tenants leave and when the signals appear.

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The Numbers Behind Tenant Churn

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What CRE Research Tells Us About Why Tenants Leave


The most expensive event in a CRE portfolio isn't a lease expiry. It's a lease expiry you didn't see coming.
The research on why tenants leave is consistent across markets, asset classes, and geographies. The signals appear early. The decision forms long before the renewal conversation. And in the vast majority of cases, the landlord finds out at the worst possible moment: when the tenant is already looking elsewhere.

The Decision Happens Before the Conversation

Tenant churn research points to a consistent pattern: non-renewal decisions are not made at lease expiry. They're made 12 to 18 months before, often earlier, and they form incrementally rather than as a single event. A service request that went unresolved. A quarter where the property team didn't reach out. An event the tenant didn't hear about in time to attend. Each instance is small on its own. Accumulated over months, they become a decision.

This matters because it means churn is largely preventable. The data exists in the building. The signals are there. The problem is that most landlords aren't reading them until the tenant is already in conversations with a competitor.

What Research Tells Us About Non-Renewal Drivers

Across the available research on lease non-renewal, a few drivers emerge consistently:

Perceived indifference from the landlord. Tenants who feel unknown to their property team, who receive generic broadcast communications, and who have never had a proactive outreach from building management cite indifference as a primary factor in their decision to leave. The relationship dynamic matters more than most landlords expect. Tenants don't just renew with buildings. They renew with teams that make them feel valued.

Service failures without follow-through. Unresolved maintenance issues, slow response times on service requests, and facilities problems that recur without resolution are consistently cited as renewal risk factors. The failure itself is rarely the breaking point. The absence of follow-through is. Tenants who see a problem handled promptly and communicated clearly rate their overall building experience significantly higher than tenants who never had an issue at all.

Misalignment between space and how teams actually work. The shift toward collaborative, event-heavy office use has accelerated since 2020. Tenants whose space configuration, amenity access, or building programming doesn't match how their teams now work are systematically less satisfied, regardless of physical quality. This is a leading indicator that is invisible without utilisation data.

Low engagement with the building ecosystem. Tenants who don't attend events, don't use amenities, and don't interact with the property team beyond transactional requests are significantly more likely to leave at renewal. Low engagement is not a symptom of a happy, independent tenant. It's a symptom of a disengaged one.

The Engagement-Retention Relationship

The relationship between engagement frequency and retention rates is the most actionable finding in the research. Tenants who interact with their building regularly, through events, amenity usage, app engagement, or direct contact with the property team, renew at materially higher rates than tenants who don't.

This is not a correlation that requires much interpretation. A tenant who has built professional relationships through building events, who uses the fitness centre three times a week, and whose team relies on the conference suite for client meetings is not going to walk away from that without a compelling reason. The building is no longer just where they work. It's infrastructure for how they work. And infrastructure has switching costs.

The inverse is equally clear. A tenant who has never attended an event, never submitted a service request, and receives the same broadcast email as every other company in the building has no switching cost whatsoever. Their decision at renewal is a pure financial calculation.

The Measurement Problem

The reason churn continues to surprise landlords is not that the signals don't exist. It's that most portfolios aren't set up to read them. Engagement data, service request patterns, amenity utilisation, event attendance: these live in separate systems, if they're tracked at all. The property team managing relationships across a 20-floor building is working from incomplete information, and the asset manager reviewing quarterly reports is seeing the financial picture without the relationship picture underneath it.

Tenant Health changes that equation. Not as a metric but as a practice: the discipline of tracking Usage, Engagement, and Sentiment for every tenant in a portfolio, continuously, so that a drop in activity that precedes a non-renewal decision is visible months before it becomes a lease event.

The research on tenant churn is not a post-mortem. It's a map. The landlords reading it are already acting on it.

Download the tenant health guide to see how leading portfolios are measuring and acting on tenant health data.

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AI Was Supposed to Empty the Office. The Heaviest Users Are Coming In Most https://www.hqo.com/resources/blog/ai-was-supposed-to-empty-the-office-the-heaviest-users-are-coming-in-most/ Wed, 29 Apr 2026 15:05:29 +0000 https://www.hqo.com/?p=19984 Reading Time: 3 minutesGensler's 2026 Global Workplace Survey landed last week. 30% of office workers are now AI power users, meaning they use AI tools at home and at work.

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AI Was Supposed to Empty the Office. The Heaviest Users Are Coming In Most

AI-Office

Gensler's 2026 Global Workplace Survey landed last week. 30% of office workers are now AI power users, meaning they use AI tools at home and at work. The narrative everyone expected: those people would disappear from the office faster than anyone. Hybrid forever. WFH won.


The data says the opposite.

AI power users are the most collaborative, the most connected to their teams, and the most physically present for the moments that matter. They spend less time working alone (37% of the week versus 42% for late adopters). They spend 1.5x more time learning. They spend more time socializing. AI didn't isolate them. It freed them up to do the work that needs other people.

What our buildings are showing

We're seeing the same pattern across our portfolio. Conference room bookings are running roughly 12% higher this spring than they were in January. Wellness bookings are up too. Weekends are flat at near zero.

But it's the day-of-week curve that tells the real story.

Pull conference room bookings across the last 60 days and rank them:

- Wednesday: peak day
- Tuesday: statistically tied with Wednesday
- Thursday: about 7% below the peak
- Monday: about 27% below the peak
- Friday: about 51% below. Half the Wednesday volume.
- Saturday and Sunday: each under 5% of any midweek day

This is the TWT office. Tuesday Wednesday Thursday. Three days. Almost every team in our portfolio is converging on those three days.

That's not a hybrid pattern. It's a meeting pattern. People aren't coming in to grind through email or build slide decks alone. They're coming in to collaborate, learn from each other, and socialize. Which is exactly what Gensler's AI power user data describes.

Why it matters

If you operate office buildings and your strategy is "more square footage, more amenities, more concierge," you're missing what just happened.

The office doesn't compete with the home office anymore. Fully remote workers were the early adopters, and they've already left. The office now competes with what AI-augmented teams actually need from a physical space:

1. Rooms that can flex from 4 people to 12 in 90 seconds.
2. Tech that doesn't make people apologize when meetings start.
3. Programming that gives people a real reason to come in on Tuesday and Thursday, not just Wednesday.
4. Food, coffee, and gathering points that make an in-person day worth the commute.

Tenants don't need bigger floor plates. They need denser usage of the floor plates they already have, on the three days that matter.

What to do.

Stop benchmarking your building against the building down the street. Benchmark it against itself three months ago.

Pull your booking data this week. Look at the Tuesday-through-Thursday curve. If your building looks like a flat line across the week, your tenants are politely tolerating the space and renewing because moving is expensive. They aren't using it.

Then compare your top three days to your bottom two. If Wednesday is doing 2x what Friday is doing, your operator job isn't to fix Friday. Friday isn't coming back. Your job is to over-invest in Tuesday, Wednesday, and Thursday so the people who do show up have a reason to come back next week. And the week after.

The buildings winning right now do this without thinking about it. They program against the curve. They don't fight it.

The verdict

Three years ago, the smart take was that AI would empty the office. Today the data, Gensler's and ours, says the opposite. The most AI-fluent workers are also the most present, the most collaborative, and the most likely to use the building.

The office didn't lose to AI. The wrong office did.

If you're operating a building today, the question isn't whether tenants will come back. It's whether you're set up for what they actually want when they get there.

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Why London’s Trophy Office Market Is the World’s Best Case Study in Experience-Led Retention https://www.hqo.com/resources/blog/why-londons-trophy-office-market-is-the-worlds-best-case-study-in-experience-led-retention/ Wed, 29 Apr 2026 11:17:17 +0000 https://www.hqo.com/?p=19901 Reading Time: 3 minutesLondon's West End and City landlords are using experience infrastructure to defend rental premiums and drive renewals. Here's what the rest of the world should learn from them.

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Why London’s Trophy Office Market Is the World’s Best Case Study in Experience-Led Retention

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If you want to understand where the global office market is heading, don't look at the vacancy data. Look at what's happening in the West End.


London's prime office market is running a live experiment in experience-led retention at a scale and sophistication that no other city has matched. And the results are unambiguous. The buildings that have invested in experience infrastructure are defending rental premiums, extending weighted average lease terms, and converting tenants into long-term occupiers in a market where options have never been more abundant.

This isn't a recovery story. It's a structural shift. And landlords everywhere should be studying it.

The West End Thesis

The West End didn't just survive the post-pandemic office reckoning. It widened its lead. Prime rents in core West End submarkets have pushed to record levels, driven not by constrained supply alone but by the increasing premium tenants are willing to pay for buildings that actively invest in their experience.

The driver isn't location or architecture. It's the building's ability to function as an experience platform. West End landlords who have built integrated service layers, curated F&B ecosystems, wellness infrastructure, and digital engagement capabilities are seeing demand that outpaces supply by a significant margin. Those who haven't are watching occupancy drift toward the middle of the market.

The Experience Gap is nowhere more visible than here.

The City's Competitive Response

The City of London, historically winning on financial services density and transport connectivity, has accelerated its own flight to quality as tenants demand more from their buildings and their landlords. Major repositioning projects across the Square Mile are now built around experience programming as a core asset strategy, not an afterthought.

The pattern is consistent: landlords who invest in experience infrastructure before lease expiry are retaining tenants who would otherwise be exploring options. The conversation in leasing negotiations has shifted. Tenants aren't just asking about square footage and lease terms. They're asking about the building's digital layer, its community programming, its F&B offering, and its operational responsiveness.

These are experience questions. And buildings that can answer them with evidence, not promises, are winning.

Experience Infrastructure as a Defensive Moat

Here's what London's top landlords have understood that the rest of the market is still learning: experience infrastructure isn't a cost center. It's a retention mechanism that protects rental income at portfolio scale.

The math is straightforward. In a market where re-leasing a vacant floor can take 12 to 18 months, the economics of retention overwhelmingly favor investment in the experience platform that makes tenants want to stay. A landlord who spends intelligently on engagement programming, digital infrastructure, and service delivery is buying insurance against vacancy. And in London's current leasing environment, that insurance is extraordinarily cheap relative to the alternative.

CBRE and JLL market reports from the past two years tell the same story from different angles: tenant retention rates in experience-led buildings are outperforming the broader market by a significant margin. Tenants in buildings with active community programming, integrated technology platforms, and measurable service standards are renewing at higher rates, at stronger rents, and earlier in the lease cycle.

What "Experience Infrastructure" Actually Means

The term gets used loosely. In London's best buildings, it means something specific.

It means a digital layer that connects tenants to building services, community events, and operational support through a single platform. It means F&B programming that earns genuine repeat visits rather than existing for marketing photography. It means wellness infrastructure that's operationally maintained, not just architecturally impressive. And critically, it means a data capability that lets property teams see engagement in real time and intervene before disengagement becomes a vacancy risk.

This is where HqO's REX Platform operates. Several of London's most recognized trophy assets use the platform to manage the full experience stack, from tenant communications and community programming to service delivery and engagement analytics. The outcome isn't just satisfied tenants. It's a measurable, data-backed case for renewal that property teams can present with confidence.

The Case Study the World Should Be Reading

London's trophy office market isn't an anomaly. It's a preview. The dynamics playing out in the West End and the City, where tenants have genuine optionality and are making clear decisions in favor of experience-led assets, are coming to every major market.

The landlords who move now, who build the experience infrastructure before their tenants start looking elsewhere, will defend their rental premiums. The ones who wait will be competing on price in a market that no longer rewards the middle.

In the Quantum City, the buildings that power experience win. London is already showing us how.

Find out where your buildings stands. Request an Experience Assessment from HqO.

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Why Experiential Real Estate Delivers Real Returns https://www.hqo.com/resources/blog/why-experiential-real-estate-delivers-real-returns/ Tue, 28 Apr 2026 15:50:01 +0000 https://www.hqo.com/?p=19926 Reading Time: 3 minutesExperiential real estate isn't just a design trend. The buildings investing in experience infrastructure are posting measurable gains in retention, NOI, and renewal rates.

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Why Experiential Real Estate Delivers Real Returns

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The experience argument used to be qualitative. A better lobby, a more engaging event programme, a property team that knows tenants by name. Good things, hard to price.


That's no longer the case. The data has caught up. And what it shows is that the buildings investing in experience infrastructure are generating measurable, portfolio-level returns that justify the investment on purely financial terms.

The Metric That Changed the Conversation

For years, the experience argument in CRE was made in terms of tenant satisfaction. Happy tenants are more likely to renew. Renewing tenants reduce vacancy risk. Reduced vacancy protects NOI. The logic was sound but the causal chain was long, and every step required an assumption.

The metric that tightened the argument is tenant engagement. Not satisfaction — engagement. Specifically, which tenants are actively using the building's services, attending events, interacting with the property team, and showing up in the utilisation data week over week.

Buildings that track engagement have discovered a pattern that holds across markets and asset classes: engaged tenants renew at significantly higher rates than disengaged ones. And the gap appears long before the lease expiry conversation, which means it's actionable. A property team with engagement data can intervene early. A property team without it is managing renewals reactively, at the worst possible moment.

What the Returns Actually Look Like

The financial case for experiential real estate runs through three distinct channels.

The first is renewal rate. Buildings operating with intentional tenant engagement programmes — regular touchpoints, behaviour-triggered communications, community events that create genuine network effects — report higher renewal rates than comparable assets without them. The relationship isn't incidental. Tenants who feel the building is invested in their success are more likely to stay, and more likely to expand rather than contract when their lease comes up.

The second is rent premium. Experience-led assets command premium rents relative to their submarkets, and they hold those premiums through market softness. The flight to quality is a real and durable trend, and the assets benefiting from it most are not just the ones with the best physical specifications. They're the ones where the operating model matches the physical promise. A trophy asset with a disengaged property team is a premium building losing a premium argument.

The third is operational efficiency. Buildings with a data layer that tracks tenant behaviour, service requests, and amenity utilisation can allocate resources more precisely. Programming that generates consistent engagement gets investment. Programming that generates low attendance gets cut. The result is an asset that spends on what works and stops spending on what doesn't — a discipline that compounds over time.

The Infrastructure Behind the Returns

Experiential real estate doesn't happen through individual initiatives. It happens through infrastructure. Specifically, three capabilities that most buildings are still building toward.

A tenant engagement platform that connects every touchpoint — access, services, events, communications — into a single, coherent relationship. A data layer that translates engagement signals into actionable intelligence for the property team. And a reporting framework that makes the connection between experience investment and financial outcome visible at both the asset and portfolio level.

This is the REX Framework: the operating model that turns experience from a qualitative argument into a quantifiable strategy. The buildings running it aren't just delivering a better tenant experience. They're posting better numbers. And increasingly, those numbers are becoming the standard that sophisticated investors and occupiers use to evaluate assets.

The Window Is Narrowing

April's market data across every major gateway city told the same story: the gap between experience-led assets and everything else is widening. Renewal rates, rent premiums, and occupancy levels at the top tier are diverging from the market average at a pace that is no longer cyclical. It's structural.

The window to close that gap through experience investment is still open. But the competitive advantage of moving first is real, and it doesn't last indefinitely. The buildings that committed to experience infrastructure two years ago are already seeing the returns in their renewal data. The ones committing now will see it in theirs. The ones still debating the business case will see it in their vacancy rates.

The return on experiential real estate is measurable. The question is whether you're measuring it yet.

Find out where your portfolio stands. Request an Experience Assessment.

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Friday Isn’t the Office’s Problem – Monday Is https://www.hqo.com/resources/blog/friday-isnt-the-offices-problem-monday-is/ Mon, 27 Apr 2026 13:31:56 +0000 https://www.hqo.com/?p=19970 Reading Time: 4 minutesPeople aren't going in to eat lunch or hang out. They're going in to meet, collaborate, and use the parts of the building they can't replicate at home.

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Friday Isn’t the Office’s Problem – Monday Is

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Everyone's writing about Friday.


Kastle's latest data, picked up by Propmodo this week, shows office attendance peaking at 51% of pre-pandemic levels midweek and collapsing to 29% by Friday in major cities. The conventional take: Friday is the broken day. Fix Friday and you fix the office.

I've been looking at our own behavioral data, and I think everyone's chasing the wrong day.

Across HqO's US portfolio, we tracked door unlocks day by day for the last 90 days against the 90 days before that. Same buildings. Same tenants. Same calendar pressures everyone else is reading about. Here's what shifted.

Monday dropped 3.2 percentage points of weekly share. It's now barely 15% of the week. Friday? Down 0.6 points. Basically flat.

Tuesday, Wednesday, and Thursday gained almost 4 points combined. Tuesday and Thursday are now nearly tied for the busiest day in the building, each pulling in over 22% of weekly traffic. The classic three-day office core (Tue–Thu) accounts for nearly 69% of every door swipe across our portfolio.

So the consultants writing the "Friday is dying" headlines are looking at a flat trend line. The real story is that Monday is quietly disappearing.

Why does this matter? Because the policy response is completely different.

If Friday is your problem, you write a Friday mandate. You add a free lunch. You program something. Companies have been trying that playbook for three years and it hasn't moved the needle.

If Monday is your problem, you've got something more interesting on your hands. People are choosing where to start their week. And they're not choosing the office. They're easing in from home, doing async work, and arriving at the building Tuesday morning when collaboration is already queued up.

That's not a Monday problem. That's a hybrid pattern stabilizing into something predictable. The four-day in-office week isn't being mandated. It's being chosen, starting Tuesday morning.

Now look at what those Tuesday-through-Thursday people actually do once they're inside.

Across our portfolio, conference room bookings are up across nearly every category, anywhere from 35% to over 300% versus the prior period. Roof deck bookings up nearly 170%. Outdoor space up over 130%. Large meeting rooms up 140%.

What's down? Kitchen bookings off 39%. Lounge bookings off 29%.

That's the entire story in two columns. People aren't coming into the office to eat. They aren't coming in to lounge around. They're coming in to meet, to think out loud with a whiteboard, to be on the roof in May, to use the parts of the building they can't replicate from a kitchen island in Brookline or a guest room in Tribeca.

The office isn't dying. It's specializing. It's becoming a coordination layer, not a containment layer.

If you're a landlord still optimizing for the five-day, 9-to-5 anchor tenant, you're operating a 2019 asset in a 2026 demand profile. The buildings winning right now have figured out two things: their busy days are busier than ever, and their slow days are slower than ever. Programming, staffing, and amenity throughput have to match that curve. Otherwise you're paying full freight to run an empty lobby on Mondays and capacity-constrained meeting rooms on Wednesdays.

If you're a tenant, the implication is more direct. Stop measuring your office investment by total square feet and full-week utilization. Measure it by Tuesday-through-Thursday throughput per dollar. That's the demand you're actually buying.

Leesman has been signaling this from the employee side for years. The Experience Gap between home and office is biggest on tasks that require focus and individual productivity, and smallest on tasks that require collaboration. Our behavioral data says employees are voting accordingly. They're at home for focus work. They come in for the things the office is genuinely better at.

So here's the call. The next 12 months in office isn't about restoring Friday or chasing some 5-day return-to-office fantasy. It's about asset operators getting honest about the demand curve they actually have and building experiences that match it.

Buildings that lean into the Tuesday-Thursday spike — collaboration capacity, outdoor space, real food and beverage on the days people are actually there — pull ahead.

Buildings that keep arguing about Friday will keep losing Monday too.

About the author

GregGomer

Greg Gomer

Greg Gomer is the Co-Founder & Chief Customer Officer at HqO. Previously, Greg was a co-founder of American Inno. In 2012, the company was purchased by ACBJ, a subsidiary of Advance Publications. Prior to American Inno, Greg was an analyst at Fidelity Investments. He has been published in the WSJ, Fortune, TechCrunch, NBC, NPR, The Boston Globe, and more.

When not on the internet, you can find Greg skiing at Loon, relaxing on Duxbury Beach, or hanging with his kids. Greg holds a B.S. in Entrepreneurship from Babson College.

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Why EMEA’s Top Landlords Are Winning on Experience, Not Location https://www.hqo.com/resources/blog/why-emeas-top-landlords-are-winning-on-experience-not-location/ Fri, 24 Apr 2026 14:43:18 +0000 https://www.hqo.com/?p=19921 Reading Time: 3 minutesIn London, Paris, and Amsterdam, the Experience Gap is widening fast. The landlords closing it aren't waiting on the market.

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Why EMEA’s Top Landlords Are Winning on Experience, Not Location

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The flight to quality is a global story. But in Europe, the details matter more than the headline.


Vacancy at the overall market level is elevated across most gateway cities. Prime rents at the top tier are holding or climbing. And the gap between those two facts isn't a paradox. It's a signal. Tenants with options are choosing experience-led assets over everything else, and the spread between the best buildings and the rest is widening faster than the market averages suggest.

The landlords closing the Experience Gap in EMEA aren't waiting for conditions to improve. They're the reason the top tier is improving ahead of everything else.

London: When Location Is No Longer Enough

London's West End and City markets have long operated on the assumption that postcode is the primary driver of leasing decisions. That assumption is being tested. Prime rents above £150 per sq ft in core West End submarkets now reflect a tenant base that is actively choosing buildings, not just locations. The postcode still matters. But it has become a necessary condition rather than a sufficient one.

The occupiers driving prime demand in London are evaluating assets on criteria that go well beyond physical specification. Operational responsiveness, community programming, digital infrastructure, wellness credentials: these carry measurable weight in leasing decisions that would have been described as qualitative a decade ago. Buildings that treat them as nice-to-haves are watching tenants move to buildings that treat them as core product.

The landlords performing on retention in London are managing tenant relationships across the full lease arc. Not just the amenity floor. Not just the arrival experience. The entire continuum from first access to renewal, underpinned by the data infrastructure that makes every interaction intentional rather than reactive.

Paris: Polarisation at the Portfolio Level

Paris tells the same story at a sharper angle. Demand in the Central Business District has remained resilient among occupiers seeking best-in-class space, while La Défense and the traditional business districts are seeing pronounced polarisation between experience-led trophy assets commanding premium rents and secondary stock struggling to retain occupiers at any price.

What's driving the split isn't supply or location in isolation. It's the operating model behind the building. The assets holding firm in Paris have invested in the relationship layer: programmatic engagement that creates regular touchpoints, service delivery that treats operational excellence as a retention strategy, and a communication infrastructure that makes tenants feel known rather than managed.

The assets losing ground have largely the same physical product. The difference is what happens after the lease is signed. And in a market where tenant decisions are forming long before the renewal conversation, that difference compounds over time.

Amsterdam: ESG as the Experience Baseline

Amsterdam's office market has moved faster than most on ESG requirements, and in doing so it has surfaced something important. When tenants evaluate sustainability credentials alongside wellness infrastructure, digital connectivity, and operational quality, they're not running separate checklists. They're asking a single underlying question: does this building invest in its occupiers?

The buildings answering yes in Amsterdam's Zuidas and South Axis submarkets share a consistent set of capabilities. A data layer that tracks utilisation and tenant behaviour across the asset. A communication layer that personalises engagement rather than broadcasting to the floor. And programming that creates genuine community rather than just activity. ESG certification brought these operators to the table. Experience infrastructure is what keeps tenants renewing.

The result is a market where the gap between the top tier and the second tier is not primarily about green credentials or amenity investment. It's about who has built the operational muscle to make tenants feel like members of something worth belonging to.

The Common Thread Across EMEA

Across London, Paris, and Amsterdam, the portfolio operators closing the Experience Gap are not doing it through any single initiative. They're doing it through a consistent set of capabilities.

A unified tenant engagement layer that gives every building in the portfolio a consistent communication, programming, and data infrastructure. The ability to measure tenant health across assets, so portfolio-level decisions are informed by actual occupier engagement rather than estimated demand. And a service delivery model that treats operational excellence as a retention strategy, not a compliance requirement.

This is the REX Framework in practice. Not a product category. An operating model that connects every tenant interaction, from lobby arrival to lease renewal, into a coherent relationship management strategy.

The Experience Gap between what tenants expect and what most buildings deliver is widening across every EMEA market. The landlords on the right side of that gap are already pulling ahead. The question for everyone else is how much ground they're willing to concede before they close it.

Request an Experience Assessment to benchmark your portfolio against the experience leaders in your market.

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Ten Percent of Office Buildings Are Carrying 60% of the Vacancy https://www.hqo.com/resources/blog/ten-percent-of-office-buildings-are-carrying-60%25-of-the-vacancy/ Thu, 23 Apr 2026 09:25:07 +0000 https://www.hqo.com/?p=19931 Reading Time: 4 minutesJLL just published its Q1 2026 U.S. Office Market Dynamics report. One number buried on page six tells you more about the state of office than everything else in the document combined.

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Ten Percent of Office Buildings Are Carrying 60% of the Vacancy

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JLL just published its Q1 2026 U.S. Office Market Dynamics report. One number buried on page six tells you more about the state of office than everything else in the document combined.


10% of office buildings comprise more than 60% of the total national vacancy.

The market isn't 22% empty. A small, specific set of buildings is dragging the entire aggregate down.

Everyone is still reading the headline vacancy number like it describes one market. It doesn't. It describes two.

What's Happening

The Q1 report has a lot of good news in it if you know where to look. Net absorption was positive for the third consecutive quarter, up 3.5 million square feet. Leasing activity grew 7.6% versus Q1 2025 and is up 3.7% over the past year. Twenty-five of JLL's 52 tracked markets are now at 90% or more of their pre-pandemic leasing peaks. Technology leasing is up 35% YoY. Finance, Professional Services, and Aerospace & Defense are all exceeding pre-pandemic levels.

At the top of the market, the story is even sharper. Q1 saw more than 4 million square feet leased at starting rents above $100 per square foot, the highest Q1 volume JLL has ever recorded. Same-asset rents are up 0.8% in the past year, led by Miami/South FL (+4%), Orlando (+3%), and New York (+2.2%).

So the good buildings are full, leasing up, charging more, and setting records.

Now read the rest of the report. Office-using employment declined across every sector in the past year. Professional Services -0.2%, Finance -0.7%, Government -1%, Information -2.7%. The S&P is down roughly 5% since January. NASDAQ, 10%. JLL's own framing on the Economy page: "Recessionary conditions for office-using industries threaten leasing recovery."

The market is recovering and tightening at the same time. Both things are true. That's not a contradiction. That's bifurcation reaching its logical end.

Why It Matters

We've been watching this story play out inside our portfolio. Across HqO buildings, resource bookings were up roughly 35% year over year the week of April 12. Event bookings are up more than 50% over the past eight weeks. Service requests more than doubled.

Those aren't desk reservations. Those are tenants using buildings, hosting, gathering, and operating. In the buildings where tenants already wanted to be.

Propmodo confirmed the same pattern from a different angle. Average peak utilization across the market is just 25%. But at A+ buildings on Tuesdays, occupancy hits above 95%. In the same data set. The top-tier buildings are effectively full on the days that matter. The bottom half is at a quarter of capacity and falling further.

Here's the kicker. Propmodo also found that 44% of office space across the market is still configured as "me" space (individual workstations and private offices). Only 16% is built for collaboration. Every signal we have about how the office is actually being used in 2026 points toward collaboration, events, and gathering. And nearly half of the space in the market is built for the opposite job.

That's why the 10%-holds-60% stat lands so hard. It's not just that those buildings are old. It's that they're built wrong.

What To Do About It

Stop reading the aggregate vacancy number. It's not your number. The national headline says 22.2%. Your number is whatever your building is running at on a Tuesday, compared to the A+ building down the street, configured for what tenants actually want now.

If you're in the top decile of the market (modern layout, actual collaboration space, a real experience story), the fundamentals are moving in your direction. Rents are growing. Leasing is back to pre-pandemic norms. Tenants are using the buildings, not just leasing them. Your job is to protect that position and keep measuring.

If you're in the 10% carrying 60% of the vacancy, the JLL report is telling you what comes next. Inventory removals have quietly erased 25 million square feet of supply from the peak in late 2023. That's the market doing its own cleanup. Conversions, teardowns, repositions. Buildings that can't compete on experience are getting re-categorized out of the office market entirely.

Leesman's been measuring workplace experience across 1M+ workplace responses for over a decade. The buildings with the highest scores aren't the ones with the longest amenity list. They're the ones whose layout, programming, and operational rhythm match how tenants actually work in 2026: collaborative, intermittent, event-heavy. The buildings in the bottom decile aren't losing to remote work. They're losing to the good buildings.

Two markets. Same zip code. Don't let the aggregate tell you where you stand.

The bifurcation isn't coming. Ten percent of it is eating the other sixty.

About the author

GregGomer

Greg Gomer

Greg Gomer is the Co-Founder & Chief Customer Officer at HqO. Previously, Greg was a co-founder of American Inno. In 2012, the company was purchased by ACBJ, a subsidiary of Advance Publications. Prior to American Inno, Greg was an analyst at Fidelity Investments. He has been published in the WSJ, Fortune, TechCrunch, NBC, NPR, The Boston Globe, and more.

When not on the internet, you can find Greg skiing at Loon, relaxing on Duxbury Beach, or hanging with his kids. Greg holds a B.S. in Entrepreneurship from Babson College.

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How CRE Finally Wins on Value, Not Features https://www.hqo.com/resources/blog/how-cre-finally-wins-on-value-not-features/ Wed, 22 Apr 2026 13:57:43 +0000 https://www.hqo.com/?p=19918 Reading Time: 4 minutesAmenity competition in CRE is commoditising fast. The buildings winning on retention have moved beyond features to something harder to copy: membership infrastructure.

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How CRE Finally Wins on Value, Not Features

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The arms race is over. Amenities won. And now nobody knows what to do.


Every Class A building in every major market now has a fitness centre, a rooftop terrace, a curated F&B offering, and a wellness room. The playbook that used to differentiate assets has become the baseline. And when baseline becomes commoditised, the buildings still competing on features are already losing.

The next moat isn't an amenity. It's a relationship. And the landlords building it are operating from an entirely different playbook.

How We Got Here

The amenity war made sense at the time. Post-pandemic, tenants had leverage. Hybrid work gave them options. Landlords responded by investing in the physical environment: nicer spaces, better food, more services. The logic was sound. If you build something compelling, they will come.

The problem is that everyone built it. A rooftop terrace that once justified a 15% rent premium is now a standard feature at every competing asset in the submarket. The differentiation evaporated precisely because it worked.

What didn't evaporate was the expectation. Tenants now assume the amenities will be there. What they're starting to evaluate is what the building does with them — how they're programmed, how they're communicated, and whether the building feels like it knows them.

The Shift From Features to Membership Infrastructure

The Experience Economy, as Pine and Gilmore defined it almost three decades ago, isn't a metaphor for CRE. It's a blueprint. The businesses that win in experience economies don't compete on what they offer. They compete on how the offering makes you feel like a member of something worth belonging to.

The most retention-forward landlords in the market today have internalised this. They're not asking "what amenity should we add?" They're asking "what does our building do to make tenants feel known, valued, and invested in staying?"

The answers look different from asset to asset, but the infrastructure behind them is consistent: programmatic engagement that creates regular touchpoints, relationship data that tells the property team what each tenant actually cares about, and a communication layer that makes every interaction feel personal rather than broadcast.

This is membership thinking applied to commercial real estate. And the evidence that it works is accumulating.

The Data That Changes That Conversation

The research is consistent across markets and asset classes: tenant satisfaction doesn't correlate with the number of amenities available. It correlates with whether tenants feel the building understands them.

The buildings outperforming on retention aren't universally the ones with the most features. They're the ones with the highest activation rates: tenants who use the amenities, attend events, engage with the property team, and feel the building is invested in their experience. Utilisation, not inventory, is the performance metric that matters.

That shift in measurement is significant. It moves the landlord's job from capital allocation to relationship management. And relationship management, unlike construction, is scalable.

What Programmatic Engagement Actually Looks Like

Moving from amenity inventory to experience economy requires three things most buildings don't have yet.

A data-layer that reads tenant behavior. Which tenants are using the fitness centre and which haven't been in for three months. Which companies are booking conference rooms for client meetings and which ones have gone quiet. Which floors have high event attendance and which ones are disengaged. This data exists in every building. Most landlords aren't reading it.

A communication layer that personalises at scale. Tenants who receive communications relevant to their interests engage more than tenants who receive broadcast messages. The difference isn't content — it's targeting. And the buildings that have moved to segmented, behaviour-triggered communications report higher event attendance, higher amenity utilisation, and higher satisfaction scores.

Programming that creates community, not just activity. Events and activations that give tenants a reason to interact with each other, not just with the building, create the network effects that make leaving genuinely costly. A tenant embedded in three professional relationships they built through building events doesn't just renew. They become an advocate.

Why Relationships Outlast Renovations

A competitor can match your rooftop terrace. They can't match your tenant relationships. The community built through years of intentional programming, the trust developed through responsive service, and the data accumulated through a decade of genuine engagement — these aren't capital investments. They're time investments. And time is the one competitive advantage that can't be replicated next quarter.

The buildings that understand this aren't winning the amenity war. They're opting out of it. They're building something their competitors can't copy: a genuine experience economy at the asset level, underpinned by the data infrastructure that makes it measurable, scalable, and permanent.

The Experience Gap isn't between buildings with more amenities and buildings with fewer. It's between buildings that treat tenants as members with long-term lifetime value and buildings that treat them as occupants with a lease end date.

Download the Tenant Health Playbook to see how the most experience-led portfolios are measuring and closing the gap.

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What a World-Class Building Lobby Actually Does for Tenant Retention https://www.hqo.com/resources/blog/what-a-world-class-building-lobby-actually-does-for-tenant-retention/ Mon, 20 Apr 2026 10:18:04 +0000 https://www.hqo.com/?p=19914 Reading Time: 3 minutesBlackRock and JP Morgan are both betting billions on London offices. The vacancy headlines are missing the real story about where the market is heading.

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What a World-Class Building Lobby Actually Does for Tenant Retention

Group of diverse business leaders engage in conversation, clad in professional attire, with a tablet in hand, in a well-lit office environment overlooking an atrium.

The lobby is the most visited square footage in your building. Every tenant, every guest, every delivery passes through it. And most landlords treat it like a waiting room.


That's the gap. Not in design. In strategy.

A world-class lobby isn't defined by its ceiling height or its marble finishes. It's defined by what it does for the tenant relationship every single day. And when you measure it against retention data, the difference between a lobby that performs and one that merely exists is significant.

The First Impression Is a Daily Event

First impressions don't happen once. They happen every morning. The tenant who has worked in your building for three years is still forming an impression of it every time they walk through the door.

Research from Leesman consistently shows that arrival experience is one of the highest-weighted factors in overall workplace satisfaction. It sets the emotional tone for the rest of the day. A lobby that feels welcoming, efficient, and alive signals to tenants that the building is invested in their experience. A lobby that feels empty, outdated, or transactional sends the opposite message, and that signal compounds over the life of a lease.

The buildings that understand this treat lobby design as an ongoing operational decision, not a one-time capital expense.

What High-Performing Lobbies Actually Deliver

The lobbies that correlate with higher tenant satisfaction and renewal rates share a set of common characteristics. None of them are accidental.

Frictionless access. Tenants who spend less time navigating entry have measurably better arrival experiences. Mobile credentials, integrated visitor management, and streamlined security checkpoints aren't just conveniences. They're signals that the building respects the tenant's time from the first second of the day.

Human presence, not just human proximity. A front-of-house team that knows tenant names, anticipates needs, and handles issues before they escalate is a retention asset. The lobby is where the property team's hospitality mindset is most visible. Buildings that invest in training and empowering their front desk teams see it reflected in tenant satisfaction scores.

Activation, not vacancy. Empty lobbies communicate that nothing is happening. Buildings that use their lobby for community programming, curated F&B, local art installations, and brand-aligned aesthetics create a daily reason for tenants to notice the building working for them. That noticeability is what makes an asset feel alive rather than just functional.

Real-time visibility for property teams. The most sophisticated landlords aren't just designing great lobbies. They're instrumenting them. Who's arriving, when, and how often. Which tenants are engaging with lobby amenities and which ones are coming in, going straight to the elevator, and leaving. That data is the early warning system for disengagement, and it starts in the lobby.

The Lobby As Experience Infrastructure

There is a version of the lobby that is infrastructure and a version that is experience. The former provides access. The latter builds the relationship that makes tenants want to stay.

The Experience Gap shows up most acutely at arrival. Tenants who feel the building is invested in their day from the moment they walk in are more likely to use amenities, attend events, submit service requests rather than suffer in silence, and ultimately renew. Those behaviours compound over the life of a lease into measurable retention outcomes.

HqO's REX Platform gives property teams the tools to connect lobby operations to the full tenant experience stack. Access, visitor management, communications, and engagement data sit in a single system. That means the insight generated at the front door doesn't disappear into a silo. It becomes part of the tenant health picture that informs every renewal conversation.

The lobby isn't just where tenants arrive. It's where the landlord-tenant relationship begins again every day.

Ready to see how the REX Platform connects lobby performance to portfolio-wide retention outcomes? Request a demo.

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The Biggest Firms Are Still Betting on London Offices https://www.hqo.com/resources/blog/the-biggest-firms-are-still-betting-on-london-offices/ Wed, 15 Apr 2026 12:16:06 +0000 https://www.hqo.com/?p=19905 Reading Time: 4 minutesBlackRock and JP Morgan are both betting billions on London offices. The vacancy headlines are missing the real story about where the market is heading.

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The Biggest Firms Are Still Betting on London Offices

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Here's What The Biggest Organisations Are Actually Betting On.


Two headlines. The same signal. BlackRock is weighing a move to 8 Canada Square, the Canary Wharf skyscraper HSBC will vacate next year, according to the Financial Times. The world's largest asset manager is hunting for at least 600,000 square feet of London office space, with a shortlist that also includes Bishops Square near Spitalfields Market and 75 London Wall, the former Deutsche Bank headquarters.

And separately: JP Morgan has agreed terms to build a 265-metre tower in Canary Wharf, set to be the tallest building in the district, spanning 3 million square feet at a cost of £3 billion. More than half of JP Morgan's 23,000 UK staff will work there.

Easy headline: capital is still flowing into London offices. True, but incomplete.

The harder read: these aren't just relocation stories. They're a statement about what kind of space wins in a market that has never been more divided.

The Market Is Splitting – Not Shrinking

London's overall office vacancy rate is sitting close to 10%, the highest in two decades. At the same time, prime rents in the West End have climbed beyond £150 per sq ft, and City Core prime rents are up 6.8% year-on-year, now exceeding £105 per sq ft. Grade A fitted space in core City locations is achieving up to £145 per sq ft.

Those two facts aren't in tension. They're the same story told from different angles.

Vacancy is rising because the middle of the market is hollowing out. The buildings tenants are leaving aren't the trophy assets. They're the ones that can't justify their rent on experience, quality, or operational performance. The buildings tenants are fighting over are the ones that can.

Canary Wharf tells this story most sharply. The Docklands Core vacancy rate hit 18.6% in early 2025, up from 3.5% in 2017. HSBC's departure created a rare 600,000-square-foot opening in one of Europe's most finance-dense districts. Yet BlackRock is still considering it — and JP Morgan isn't leaving the district, it's doubling down with a £3bn tower that had to be negotiated down to 265 metres to satisfy London City Airport's flight path requirements. The vacancy headlines and the investment headlines are about entirely different tiers of the same market.

What These Decisions Are Really Telling Us

The three assets on BlackRock's reported shortlist sit across different London submarkets: Canary Wharf, the City fringe at Spitalfields, and the established City core at London Wall. Different locations, different character, different commuter catchments.

The common thread isn't geography. It's scale and quality. Each can house a global headquarters-grade operation. Each represents the kind of physical environment that signals institutional seriousness to talent, clients, and counterparties.

JP Morgan's decision is even more declarative. A £3bn commitment to a purpose-built tower isn't a real estate transaction. It's a 30-year thesis on what a financial institution needs its headquarters to do. And the amenity stack JP Morgan is building in tells you exactly what that thesis looks like in practice: a 19-restaurant food court with desk delivery, a pub, a medical facility, and a dedicated fitness centre — all baked into the building's core design, not bolted on as afterthoughts. This is experience infrastructure conceived at the architectural level. The building isn't just somewhere to work. It's a platform designed to keep 12,000 people engaged, productive, and present every day.

This is what the flight to quality looks like at the very top of the market. Not the cheapest Grade A option. The building that can prove it performs.

The Buildings That Win Won't Just Be in the Right Postcode

Here's where the story gets interesting for landlords watching from the other side of the transaction.

BlackRock will occupy wherever it lands for a decade or more. JP Morgan's tower will define Canary Wharf's skyline for a generation. At that scale and tenure, the building isn't just real estate. It's infrastructure for talent retention, culture-building, and operational continuity.

The landlords competing for signatures like these know this. The ones making the strongest case won't simply be offering square footage. They'll be demonstrating that their building can deliver on the full promise of a world-class occupier experience: measurable service standards, operational transparency, digital infrastructure that connects the tenant to the building from day one, and the data to prove utilization, satisfaction, and performance over time.

The Experience Gap matters most at the top of the market, because the tenants who can see it most clearly are the ones with the most options.

London's office market isn't shrinking. It's undergoing a hard reset, separating the buildings that can perform from the ones that merely exist. The biggest players are still very much in the game. The question for every landlord in the mix is whether their asset can meet the moment.

At HqO, we believe the buildings that win the next wave of lettings will be the ones that can prove their space performs. Find out where yours stands. Request an Experience Assessment.

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